Principals’ Records-Keeping Practices and School Effectiveness in Ilorin Metropolis Secondary Schools
DOI:
https://doi.org/10.33084/pedagogik.v20i1.8363Keywords:
School Effectiveness, Record Keeping, Principals’ Record Keeping PracticesAbstract
The research focuses on the record-keeping practices of principals in public secondary schools in Ilorin metropolis, Kwara State, Nigeria. Two research questions and one research hypothesis were raised to guide the study. A descriptive survey research design was employed, allowing for self-reporting of information without manipulating variables. The sample included 121 principals and 155 vice principals from four Local Government Areas. The research instrument was a structured questionnaire, "Principals' Records Keeping Practices and School Effectiveness Questionnaire (PRMPSEQ)," developed from a literature review. The data was analysed using both descriptive and inferential statistics. The study found a positive correlation between these two aspects, indicating that effective records management is crucial for achieving high levels of school effectiveness. The study found a moderate level of effectiveness in principals' records-keeping practices, with areas for improvement identified in record retrieval, disposal, use and archiving. The Pearson Product Moment Correlation analysis reveals a significant positive correlation between principals' record-keeping practices and school effectiveness in public secondary schools in Ilorin metropolis, Kwara State, Nigeria. Overall, the findings provide valuable information for policymakers and school administrators in Ilorin metropolis, suggesting that enhancing records management practices could be a strategic approach towards improving school effectiveness and ultimately, the quality of education for students. The findings suggest that schools should prioritise continuous improvement in their records management systems, focusing on enhancing retrieval, disposal, utilisation, and archiving practices. Recommendations include enhancing records management training, implementing standardised systems, investing in technology and conducting regular audits.
Downloads
References
Adu, F. (2014). Assessment of records management practices among the administrative staff of University of Education, Winneba–Kumasi (UEW-K) and Mampong (UEW-M) Campuses (Doctoral dissertation).
Adu, K. K., & Ngulube, P. (2017). Key threats and challenges to the preservation of digital records of public institutions in Ghana. Information, Communication & Society, 20(8), 1127-1145.
Akpa, N. U., Oko, N. O., & Ogbu, J. I. (2023). Extent of Maintenance and Utilisation of Records In The Administration Of Public Secondary Schools In Ebonyi State. African Journal of Educational Management, Teaching and Entrepreneurship Studies, 8(1), 72-92.
Akpaasou, D. T. (2017). Influence Of Party Politics On The Administration Of Senior Secondary Schools In Kano Municipal Education Zone, Kano State Nigeria (Doctoral Dissertation, Bayero University, Kano).
Akpan, C. P. (2014). ICT competence and lecturers’ job efficacy in universities in Cross River State, Nigeria. International Journal of Humanities and Social Science, 4(10), 259-266.
Alabi, A. O. (2017). Records keeping for effective administration of secondary schools. Journal of Public Administration and Governance, 7 (2), 66 – 74.
Alderman, M. K. (2013). Motivation for achievement: Possibilities for teaching and learning. Routledge.
Amanchukwu, R. N., & Ololube, N. P. (2015). Excellent school records behaviour for effective management of educational systems. Human Resource Management Research, 5(1), 12-17.
Amie-Ogan, T. O., & Tagbo, S. (2021). Principals' record-keeping practices for enhanced administrative effectiveness in public senior secondary schools in Rivers State. International Journal of Innovative Information Systems, 9(3), 78-88.
Amirize, M., & Ololube, N. P. (2018). Principals fund management strategies for effective administration of public secondary schools. International Journal of Scientific Research in Education, 11(3), 545-576.
Annan, B. (2022). Leadership Styles of Africans: A Study Using Path-Goal Leadership Theory. SAM Advanced Management Journal, 87(1), 4-2.
Annoh, C. (2019). Records management practices of administrative staff at the Western regional office of the Ghana education service (Doctoral dissertation, University of Cape Coast).
Anyanwu, C. T. (2019). The educational manager and educational records. In Igbokwe U.O ed. Towards a more Efficient Primary Education in Nigeria; Issues and Prospects. Owerri, Nigeria: Whytem Publishers
Arop, F. O., Owan, V. J., & Akan, E. M. (2018). A qualitative analysis of universal basic education policy implementation strategies in Nigeria: Effective management for goals realisation. International Journal of Research and Innovation in Social Science (IJRISS), 2(9), 48-54.
Babalola, Y., Akinwumi, O., & Alegbeleye, G. (2021). Influence of Records Management Practices on Administrative Effectiveness in Public Secondary Schools in Lagos State, Nigeria. International Journal of Development Strategies in Humanities, Management and Social Sciences, 11(1), 13-29.
Banka, S. N. (2019). Influence of alumni association on the Management of Public Universities in the north-central states of Nigeria. International Journal of Innovative Education Research, 7(1), 31-41.
Cebekhulu, S. D. (2016). Exploring approaches of managing school finances in a rural context: a case study of five novice principals (Doctoral dissertation).
Chinyere, A. C., Ogbonnaya, C., Love, O., & Education, O. N. (2019). School Records in Basic Schools. IAA Journal of Education 5(1), 40-51.
Chu, K. W. (2016). Leading knowledge management in a secondary school. Journal of Knowledge Management, 20(5), 1104-1147.
Darling-Hammond, L., & Cook-Harvey, C. M. (2018). Educating the Whole Child: Improving School Climate to Support Student Success. Learning Policy Institute.
Darling-Hammond, L., Hyler, M. E., & Gardner, M. (2017). Effective teacher professional development. Learning Policy Institute.
Dougherty, K. J., & Callender, C. (2017). English and American higher education access and completion policy regimes: similarities, differences and possible lessons.
Dwamena, E. A. (2022). Effects of Financial Record Keeping on the Financial Performance of Small Enterprises in the Sekondi Takoradi Metropolis (Doctoral dissertation, University of Cape Coast).
Ekpoh, U. I. (2018). School plant maintenance culture and utilisation. Handbook of research on educational planning and policy analysis. Port Harcourt: Pearl Publishers.
Erbiyik, H. (2022). Definition of maintenance and maintenance types with due care on preventive maintenance. In Maintenance Management-Current Challenges, New Developments, and Future Directions. IntechOpen.
Filgona, J., Sakiyo, J., Gwany, D. M., & Okoronka, A. U. (2020). Motivation in learning. Asian Journal of Education and Social Studies, 10(4), 16-37.
Frings-Hessami, V. (2022). Continuum, continuity, continuum actions: reflection on the meaning of a continuum perspective and its compatibility with a life cycle framework. Archival Science, 22(1), 113-128.
Gale, T., & Tranter, D. (2011). Social justice in Australian higher education policy: An historical and conceptual account of student participation. Critical studies in education, 52(1), 29-46.
Glewwe, P., & Muralidharan, K. (2016). Improving education outcomes in developing countries: Evidence, knowledge gaps, and policy implications. In Handbook of the Economics of Education (Vol. 5, pp. 653-743). Elsevier.
Kutsyuruba, B., Klinger, D. A., & Hussain, A. (2015). Relationships among school climate, school safety, and student achievement and well‐being: a review of the literature. Review of Education, 3(2), 103-135.
Mabera, S. U. (2020). Implications of poor management of students’ academic records in Nigerian Universities. Information Impact: Journal of Information and Knowledge Management, 11(3), 31-40.
Mahama, A. V. (2017). Challenges of records management in higher education in Ghana: The case of University for Development Studies. International Journal of Educational Policy Research and Review, 4(3), 29-41.
Maringe, F., & Sing, N. (2014). Teaching large classes in an increasingly internationalising higher education environment: Pedagogical, quality and equity issues. Higher Education, 67, 761-782.
Mlunga, W. (2018). In search of quality in Namibian pre-primary education: Teachers parents and pupils perspectives (Master's thesis, Itä-Suomen yliopisto).
Modebelu, M., & Onyali, L. C. (2014). Qualitative record management skills for effective service delivery in Nigerian education system. American Journal of Educational Research, 2(12), 1250-1256.
Musa, A., & Jacob, O. N. (2021). Record keeping management in public secondary school administration in Nigeria: Problems and ways forward. Scholarly Publishing Discourse, 1, 1-12.
Nwafukwa, P.O., Onele, A. A & Ifeanyinwa, A. (2019). School Plant Maintenance as a Determinant for Principals Effectiveness in Administration of Secondary Schools in Nigeria; Focus on Ebonyi State. Journal of Research & Method in Education (IOSR-JRME) 9(5), 16-21
Odeniyi, O. A., & Adeyanju, A. S. (2020). Assessment of school record management in secondary schools in Federal Capital Territory. Open Journal of Educational Development (ISSN: 2734-2050), 1(1), 54-65.
Okaforcha, C. C. (2022). Principals’ Record Maintenance Practices for Effective Secondary School Administration in Anambra State. UNIZIK Journal of Educational Research and Policy Studies, 11, 180-186.
Olalere, E. O., Ladoba, B., Oladapo, K., Alamu, H., Bamidele, B., Innocent, J., & Adeojo, M. (2021). Record keeping management for effective administration of secondary schools in Nigeria. Journal of Education and Practice, 12(1), 98-104.
Oliver, G., & Foscarini, F. (2014). Records management and information culture: Tackling the people problem. Facet Publishing.
Omemu, F. (2017). Relationship between Principals Administrative Strategies and Student Disciplinary Problems in Secondary School, Bayelsa State. Journal of Education and Practice, 8(5), 100-104.
Onanwa, A. (2022). The Importance of Keeping Statutory Records in Secondary Schools. International Journal of Scholarly and Educational Research in Africa.
Owan, V. J., & Agunwa, J. N. (2019). Principals' Administrative Competence and Teachers' Work Performance in Secondary Schools in Calabar Education Zone of Cross River State, Nigeria. Online Submission, 7(1), 20-28.
Owan, V. J., Arop, F. O., & Agunwa, J. N. (2019). Path analysis of innovative management practices and secondary school system effectiveness in Cross River State, Nigeria. Owan, VJ, Arop, FO & Agunwa, JN (2019). Path analysis of innovative management practices and secondary school system effectiveness in Cross River State, Nigeria. British Journal of Education, 7(3), 58-68.
Regodon, C. S. (2017, November). Records Management Practices in the Polytechnic University of the Philippines: Basis for Proposed Records Management Guidelines. In Ascendens Asia Journal of Multidisciplinary Research Conference Proceedings 1(2).
Steinmayr, R., Heyder, A., Naumburg, C., Michels, J., & Wirthwein, L. (2018). School-related and individual predictors of subjective well-being and academic achievement. Frontiers in Psychology, 9, 2631.
Ukaogba, J., & Nwankwo, I. N. (2020). Record management practices of principals for effective administration of secondary schools in Delta State. International Journal of Innovative Science and Research Technology, 5(6), 500-5005.
Uko, E. S. (2015). Principalship and effective management of facilities in secondary schools in Cross River State, Nigeria. International Journal of academic research and reflection, 3(1), 64-76.
Usman, Y. D. (2015). The Impact of Instructional Supervision on Academic Performance of Secondary School Students in Nasarawa State, Nigeria. Journal of Education and Practice, 6(10), 160-167.
Downloads
Published
How to Cite
Issue
Section
License
Copyright (c) 2024 Adeseko Sunday Olaifa , Simbiat Mojibola Fagbola, Oba Baba Ayoku, Abiodun Amudalatu Sagaya, Solawat Ajibola Hassan, Taibat Joke Abolarin
This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.
Authors who publish with this journal agree to the following terms:
- Any article on the copyright is retained by the author(s).
- The author grants the journal, right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share work with an acknowledgment of the work authors and initial publications in this journal.
- Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of published articles of work (eg, post-institutional repository) or publish it in a book, with acknowledgment of its initial publication in this journal.
- Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their websites) prior to and during the submission process, as can lead to productive exchanges, as well as earlier and greater citation of published work.
- The article and any associated published material is distributed under the Creative Commons Attribution-ShareAlike 4.0 International License
